Booking a Meeting Room

Booking a Meeting Room

How do I book a meeting room or conference room? How do I know which conference rooms are available?

Booking a meeting room at TechTown is easy and can be done from anywhere at any time using our member portal. Let's walk through this simple four-step process...

Step 1: Log Into The Members Portal & Navigate to the Meeting Room Calendar

You can find the Meeting Room calendar module on the right-hand menu of our portal (See the image below, with menu options highlighted in green). Here, you can find the availability for all of our rooms at TechTown, including the availability for our Recording Room, Wellness Room, and Event Spaces, although you will only be able to book meeting rooms using these instructions.



Step 2: Choose a Room & Meeting Start Time

Once you find the room you wish to use, click on a block within the calendar to choose your start time. You may need to scroll down the page to see a time frame that meets your needs. When you click on your start time block under the meeting room of choice, you'll be transitioned to a new webpage to finish your reservation.



Step 3: Add Additional Booking Information

On this page, you'll finish entering any other relevant details for your booking. You'll need to add a title for the booking (like "Company Team Meeting"), add an end time, and add any fellow colleagues or visitors associated to your booking. On the right hand of the page, you'll see how many credits the booking will use from your balance, and if you have used all of your credits with previous bookings, you'll see any associated charges with your booking. 



Step 4: Confirm Your Booking

Once you have entered all of your booking details, click on the blue 'Book' button at the bottom of the page. Once you do so, your reservation will be confirmed, and you will have a confirmation code to use in case you need to talk with anyone on our team about your reservation. 



    • Related Articles

    • Editing or Canceling a Meeting Room Booking

      How do I edit a meeting room or conference room booking I already made? How do I cancel a booking I no longer need? Editing or canceling a meeting room booking at TechTown is easy and can be done from anywhere at any time using our member portal. ...

    • Checking Your Booking or Printing Credit Balance

      How do I know how many meeting room credits I have? How do I know how many meeting room credits I have left? How do I know how many pages I can still print? How can I check how many printing credits/pages I get with my account? You can quickly check ...

    • Introduction to the Billing Module

      In the Billing section of the Members Portal, you'll be able to find all of the information that relates to how and what you're being billed for. If you're part of a company and a billing person in said company, all of the sections (except Credits) ...

    • Adding, Changing or Removing a Team Member

      How do I add or remove new employees to my account? How do I change or add people to my employee roster? Adding Employees Step 1: To add an employee, start by logging into the TechTown Member Portal, visiting the Account module, and clicking on the ...